Meeting agendas are sent out by email to members a few days before the meeting.
A typical meeting format is as follows:
Set up and networking commences at 7:30 pm
7:43 Call to order by the Sergeant at Arms
7:45 Meeting opening by the club president
7:49 Toastmaster introduces topic for the evening and advises any program changes
7:55 Meeting roles are introduced
8:00 Round Robin (a warm up exercise)
8:06 Table Topics (4 to 6 impromptu speeches of 60 to 90 minutes in length)
8:18 Interlude (varied content – typically includes useful educational material)
8:26 Table topic evaluations
8:32 INTERVAL – tea, coffee and biscuits are provided
8:51 Speech Program (3 to 4 prepared speeches – typically 5 to 7 minutes long)
9:26 Speech evaluations
9:42 Reports from Wordmaster, Grammarian, Harkmaster and Ah Counter
9:50 General Evaluator (provides feedback on the meeting and to the evaluators)
9:58 Club president hands out awards and closes the meeting
10:00 Meeting close
Throughout the meeting the time keeper will report on the length of time for each speech and evaluation.
Votes are taken for best table topic speech, best prepared speech and best evaluation.